If you are running a charity organisation, you would probably want to keep your expenses at a minimum. Nevertheless, an office is needed for your charity to run its operations effectively. Once you decide you need an office space, you need to look for one that meets all your needs.
The office space needs to suit your operations and have all that you need. At the same time, it must not cost the sky. There are many things you need to look for when you are finding a workspace for nonprofits. We have some tips to help you find the best office space.
Office space for charities – things to keep in mind
1. Price is a key consideration
A key consideration charity organisations need to keep in mind is price. The rental or lease cost is a major expense and can affect the organisation’s finances. This is why they need to look for office space that costs less. Getting an office space in a prime location can be expensive. You need to search for office spaces in places that are less expensive. Compare prices and then decide. Also, negotiate with the owner. You may be able to get a lesser price since you are a charity organisation.
2. Consider a shared workspace
A shared workspace is where more than one organisation functions from an office. Each organisation would have its own space to work. There would be common areas and common facilities. This arrangement will help you save money. You can look for such a shared workspace to set up your office. It is important to choose a shared workspace where you can work comfortably without any problems or obstacles.
3. Location needs to be convenient
Location is the key when you are looking for office space. Prime locations are expensive, but that doesn’t mean you take office space in a remote area. The location needs to be convenient for your employees to travel. You may have clients and other stakeholders visiting. They should be able to reach your location easily. Check out the accessibility and transport options before finalising the location.
4. Keep future needs in mind
Charity organisations can grow fast. If you are doing well, you can get more donors. This can help you expand your operations. In such a scenario, you will need more space. If you are confident of being able to expand, then look for office space that meets your future needs. Changing offices every few years can be inconvenient and expensive. Look for office space that allows you to expand in the future. You can consider subletting extra space until you need it.
5. Keep in mind other expenses
Once you have an office, there is not only the rental to be paid, but other expenses are incurred. You need to budget for all these, so you don’t struggle to manage your finances later. Apart from the rental or lease payment, other expenses would include:
- Payment for utilities – gas, electricity, water, and internet.
- Maintenance and repair services.
- Cleaning and housekeeping services.
- Increase in rentals for subsequent years.
