Organizational manual. Organize your day with easy-to-understand checklists

Too many to-do lists? The key to being organized is to develop good habits that last a lifetime. But it’s easy to back off when the list gets enormous. If you still feel uncomfortable, it’s time to review your organizational system and make the proper checklist online free. Ask yourself these seven questions before taking on a corporate project.

Why do you need space?

Should it be accessible or not?

What materials will help you stay organized?

How does mark remember the functions of the organization?

Is this the most straightforward way, or is there an even easier way to do the same thing?

Do you like the look of your system?

How will you use the new system until it becomes a habit?

After setting up the system, use the handy checklists for everything to organize all the essential things. It makes it easy to create manageable daily, weekly and monthly tasks. Whether you need daily motivation or long-term planning, following this list will keep you from feeling overwhelmed and lost.

Organization checklist: daily tasks

What we face every day often turns into a nightmare and chaos. Develop a routine to stop the chaos before it starts. 

Correct time management: how to efficiently and quickly create a daily list of important things

You can write anything on paper. But ask yourself how realistic it is to do all this. You become a squirrel on wheels because you want to finish everything on time and move forward as quickly as possible. But when it doesn’t work out, there’s the stress of being unable to control your life. The solution to this problem lies in its simplicity yet complex and effective time management. In addition, you can skip expensive time management training. You can help yourself by making a daily to-do list.

Why do you need a list of essential things, and how to write it correctly?

Your to-do list should be realistically achievable. You can write anything you want on a piece of paper. But ask yourself if you have enough time to do it all. An honest answer to whether you are ready to work immediately will help you better assess the situation. If the answer is no, the implementation should be broken down into several parts and expanded over time. This applies to the quantitative part of the tasks.

Most importantly, distinguish a daily to-do list from overall goals. These are different concepts. Wishes can and should be written down on paper for visualization and motivation, but this should be done individually. When creating your priority list, be mindful of your choice of words and phrases. It would help if you encouraged action. The brain reads this subconsciously – you start to behave faster and more aggressively; it is better to use specific active words. For example, “office supplies should be bought” is less motivating than “I’m going to the store to buy stationery.” Matters should be ranked in order of importance. A simple to-do list gives you an idea of ​​how much work you need to do in the future, the things that need to be done, and the things that matter to you. First, write down the most important things. If necessary, separate them. Tasks that are not urgent can be placed at the end of the list. Give yourself time to solve the critical tasks set before you. At first, you may not even know how many minutes or hours it will take to do this or that. This cannot be very clear. But it’s good when you’re just starting to plan. Please analyze the approximate time of completion of each case. Based on your experience with the list, you will begin to feel better about knowing the estimated time to complete the daily tasks; you will learn to set a more realistic time and not allow yourself not to plan to complete the tasks in front of you. It is essential to stick to the time frame.

Be flexible with listings.

This is especially important for people prone to perfectionism. Such people try to strictly adhere to lists, any deviation from the chosen vector looks like the collapse of the whole idea of ​​time management. It is essential to understand that what you are doing is not always possible to do flawlessly. There is a random factor that can destroy all plans. It would help if you didn’t blame yourself for this. Please continue on your path to success. Make a new list for the next day and prioritize what happens. Remember that the task of the list is not to confine you to strict time frames but to teach you to use your time wisely.

How to manage time – seven critical rules of time management

Let’s find out how to work your time correctly, where to start controlling and planning your activities, what problems often arise, and how to overcome them.

Rule 1. Plan your activities

Planning the next day (or week) is essential in any business. Whether sitting at your desk, standing behind a treadmill, or running errands between tasks, having a clear plan of action will always bring real benefits (personal and business) in the form of increased productivity. Even if the job description strictly regulates your activity, you must plan it. This allows you to perform work more efficiently and quickly. Remember that every successful person intends their life. Save your goals. If your goals aren’t written down on paper, they don’t exist. Plan your day Pre-made to-do lists increase productivity by 25% for each type of activity. Do big tasks. Consider that a time-consuming task should always be broken down into several smaller subtasks. Only start a big project after going through a series of steps beforehand.

Rule 2. Formulate the desired results based on specific goals and objectives. With setting the right goals, strategic and effective planning is possible. Simply put, you need to clearly articulate your crucial plan and break it down into more specific, localized tasks.

Rule 3: Review your action plan. The action plan needs revision, and there are practical and effective tools to make your goals and tasks more apparent and precise.

Rule 4. Prioritization. It is necessary to set critical goals correctly and on time. But the main task is to achieve this goal by systematically working on existing functions of varying complexity.

Rule 5. Focus on the most important. The most important practical skill that must be mastered to solve the most critical tasks is focusing on the important without being distracted by the unimportant.

Rule 6. Analyze your experience and develop principles for effective task performance. It pays to look back and learn practical lessons from your time management experience every once in a while. Analyze your mistakes and take steps to correct them. It would help if you always remained alert and carefully observed from the outside what is happening in your life, in which direction, and at what speed you are moving. If you feel like you’re losing control and are too busy solving problems without thinking about how much time you spend on them, stop, take a break, and try to improve your performance.

Rule 7. Plan your recovery

Never neglect rest in your pursuit of success and personal effectiveness. Plan for rest, which is the most critical factor for success.